While establishing a secure shredding program is a crucial
step toward achieving compliance, simply implementing
the program is not enough. Regular program monitoring
is critical to minimizing business risk, ensuring ongoing
compliance and managing program costs.
Iron Mountain is committed to helping you manage
your secure shredding program from initial program
design and implementation through ongoing management
and audit. Our InControl® Shred Usage Report is a
valuable tool that will provide you with the insight and
analysis you need to better manage and monitor all
aspects of your secure shredding program.
The InControl Shred Usage Report contains detailed
information on container volume, which is captured
during each service with an InControl scanner. By
reviewing this information and identifying key trends
over time, you will be able to correct potential compliance
issues before they impact your business, and identify
opportunities to reduce costs.
THE VALUE OF ONGOING MONITORING
When your secure shredding program was first designed,
it reflected the needs of the organization and the privacy
regulations in place at that point in time. However,
your business is not standing still. Employees come and
go, activity in particular locations rises or falls, new information
protection laws are passed, corporate directives
shift in response to the competitive landscape. Change is
constant, and your shredding program needs to respond.
Ongoing monitoring of program performance, risk
management and cost management put you in control
of your secure shredding program. The InControl Shred
Usage Report gives you the visibility you need to evaluate,
on a regular basis, the many variables that can impact
your program, including container volume, the number
of containers in use, how often they are serviced,
awareness and compliance of employees, and much
more. The report empowers you to easily adapt to
changes in the organization and make modifications to
ensure your program stays on track.