Like most, you have legacy inventory
stored both in-house and with vendors
that is not classified to your current
retention schedule nor being retained
according to legal, regulatory or business
requirements. Without knowing what’s
eligible for destruction, you can’t defensibly
destroy them. Keeping 10,000 boxes you
don’t need will cost you roughly $300,000
over 10 years, not including any discoveryrelated
You’ve thought about destroying records
on the basis of age, but some records may
have legal holds or permanent retention
requirements. Worse, portions of your
records are being managed under differing
schedules, which creates a dangerous
compliance gap. Part of your day is spent
looking for information you aren’t sure you
have. And your in-house record centers
may be nearing capacity, but you don’t
have insights to figure out what can be
moved to cold storage to create space
without impacting serviceability and
1 Litigation Cost Survey of Major Companies | 2010 Conference on Civil Litigation | Duke Law School | May 2010
How This Affects You
- You may have trouble finding what you need and experience
increasing discovery costs if your records are poorly indexed.
- You could be paying more than necessary for storage if records
not classified to your retention schedule cannot be destroyed.
- You risk creating compliance gaps if older records are not
managed according to policy.
- You won’t be able to make informed decisions about use of space
if you don’t have business insights about your inventory.
What If You Could ...
- Search quickly and accurately for your information?
- Classify and defensibly destroy the records you no longer need?
- Easily reconcile your legacy records to your retention schedule?
- Know which types of records are likely to remain active as