Data Integrity: Remediate Existing Data Gaps

Download PDF

Business Challenge

Like most, you have legacy inventory stored both in-house and with vendors that is not classified to your current retention schedule nor being retained according to legal, regulatory or business requirements. Without knowing what’s eligible for destruction, you can’t defensibly destroy them. Keeping 10,000 boxes you don’t need will cost you roughly $300,000 over 10 years, not including any discoveryrelated costs.1

You’ve thought about destroying records on the basis of age, but some records may have legal holds or permanent retention requirements. Worse, portions of your records are being managed under differing schedules, which creates a dangerous compliance gap. Part of your day is spent looking for information you aren’t sure you have. And your in-house record centers may be nearing capacity, but you don’t have insights to figure out what can be moved to cold storage to create space without impacting serviceability and operating costs.

1 Litigation Cost Survey of Major Companies | 2010 Conference on Civil Litigation | Duke Law School | May 2010

How This Affects You

  • You may have trouble finding what you need and experience increasing discovery costs if your records are poorly indexed.
  • You could be paying more than necessary for storage if records not classified to your retention schedule cannot be destroyed.
  • You risk creating compliance gaps if older records are not managed according to policy.
  • You won’t be able to make informed decisions about use of space if you don’t have business insights about your inventory.

What If You Could ...

  • Search quickly and accurately for your information?
  • Classify and defensibly destroy the records you no longer need?
  • Easily reconcile your legacy records to your retention schedule?
  • Know which types of records are likely to remain active as they age?