Contracts for federal agencies- Two people shaking hands

SOLUTIONS FOR CANADIAN PUBLIC SECTOR

Partner with a trusted provider. Enable Enterprise Information Management & Governance.

  1. Home
  2. Industries
  3. The Public Sector Solution

Iron Mountain Protects What Matters Most

Manage Lifecycle of Records

Comply with Regulations

Convert Physical to Digital Records

Support Back Up and Continuity Plans

Contact your dedicated Iron Mountain Sales Representative to learn how you can acquire Iron Mountain Records, Data Management and Document Imaging Services.

Contact us

Iron Mountain Canada holds 3 Federal RMSOs covering the entire Canadian geography making us the only National Vendor for the services of Records Management, Secure Shredding and Data Management along with Imaging Services / Digitization.

These RMSOs are:

  • Central: E60LM-120024/001/LM
  • Atlantic: E60LM-12002/002/LM
  • Western: E60LM-140024/003/LM  

In addition, Iron Mountain Canada is the Vendor of Record in Ontario for Secure Shred Services: ONGOV VOR – TENDER 7279.

Furthermore, Iron Mountain Canada is the Vendor of Record for Records Management Services in the Provinces of Ontario, Alberta and British Columbia. For further information about the RMSO or any other contracts, please click "Contact Us" for more information.

Redefining "Record".

The term "record" no longer solely equates to paper documents, time stamps, and handwritten letters or notes. And, as more types of digital information formats are introduced, including social media and instant messages, organizations continue to face exponential records growth. With the sheer volume of information assets that need to be managed, combined with the pressures of converging initiatives, constrained budgets and resources, the need for an evolution of records and information management is more critical than ever.

The Information Landscape is Changing Quickly.

With a drive towards Open Government in Canada, ministries and agencies are challenged to keep up with policies related to information management and governance. One key challenge is driven from the tremendous growth of records remaining born both physical and digital, which result in departments needing greater ability to manage and enforce policies and procedures.

Are You Ready for Digital Government?

Your Iron Mountain team is ready to help you assess your state of digital transformation and know what steps you need to take to be a more Open, Digital Government. Contact us today for more information.


OUR SERVICES

Records Management Solutions

With Iron Mountain’s extensive Records and Information Management (RIM) capabilities, your department can free up time, resources, and valuable physical office and onsite storage space – while you retain full control and access to records when needed.  To meet the full range of your storage and access needs, these services include full lifecycle information management from inventory governance through secure destruction, plus secure transportation, practical advice, and industry-leading processes. When you work with Iron Mountain, your records management program works seamlessly, so information flows to those who need it, when they need it to enable a more efficient, open, and digital government.

Comply with Regulations

Federal Governments need to meet the Library and Archives (LAC) stringent requirements. This can be can be a strain on resources and time. Iron Mountain’s network of LAC-compliant Federal Records Facilities gives federal agencies cost-effective records storage and management services that meet all requirements - including peace of mind.  Provincial ministries and agencies can rest-assured that these same security and IM compliant practices will equally help achieve their compliance goals.

Document Imaging and Management for Government

We know that scanning 100% of documents is rarely a prudent or cost effective strategy. That’s why we give you an intelligent approach to imaging and document conversion, tailored to meet your agency’s unique access and budget requirements. Frequently accessed documents are scanned and made available immediately; rarely accessed documents are not scanned until requested, and are then delivered through our Image on Demand service. This “pay as you go” approach minimizes conversion costs while still meeting your document access needs.   Our document imaging services free up valuable resources and reduce your physical footprint, while ensuring information is accessible and usable for those who need to act on it. In turn, you can focus on fulfilling your department's mission critical tasks, delivering better service on ATIP requests, and enabling the migration to a modernized, electronic program.

Data Management Services

"What if you could manage your department’s electronic data regardless of format, media, or location?Is your federal or provincial ministry/agency keeping up with the rapid increase in volume of electronic data? We understand that maintaining secure, uninterrupted, and cost effective access is essential to digital government, and a challenge to agencies. You’re likely dealing with a number of factors and policies that impact your agency’s approach to cost effectively managing electronic data, including:

  • Budget Constraints
  • Policy on Information Management
  • Data Center Optimization Initiatives
  • ATIP and Open Government

How do you securely store and access your department's data while aligning with federal and provincial policies and legislation, and at the same time facing tightened IT budgets? Iron Mountain’s Data Management Services deliver a comprehensive portfolio of methodologies, tools, and services to help transform the way data is stored, protected, accessed, and managed."

What if you could be compliant quickly and cost-effectively?

Federal Governments need to meet the Library and Archives (LAC) stringent requirements. This can be can be a strain on resources and time. Iron Mountain’s network of LAC-compliant Federal Records Facilities gives federal agencies cost-effective records storage and management services that meet all requirements - including peace of mind.  Provincial ministries and agencies can rest-assured that these same security and IM compliant practices will equally help achieve their compliance goals.


Contact Iron Mountain-Business Women talking with Customer | Iron Mountain

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience