Best Practice Areas

• Retention — A records retention schedule is the first step toward building a records management strategy that allows you to effectively address compliance issues. This schedule should specify which documents need to be retained for business and regulatory reasons, as well as how long they must be archived and when they must be destroyed. Our experts can help you to develop a legally credible program based on sound legal research.
• Policies and Procedures — The second step is the definition, establishment and enforcement of records management policies that facilitate compliance, including roles, responsibilities and procedures. These policies must also be communicated clearly and consistently across the entirety of your organization, effectively empowering your employees to serve as active contributors toward your compliance efforts.
• Index and Access — The value of your investment in a compliant records management program hinges on your ability to quickly retrieve information for business, litigation and compliance purposes. Iron Mountain's proprietary systems, including Iron Mountain Connect™, can provide you with the tools to retrieve the information you need quickly and accurately—thereby reducing risks and costs for fines, litigation and discovery.
• Disposal — Often overlooked, records disposal is a vital element of your compliant records management program. Timely, consistent disposal closes the loop of compliance while also reducing storage costs and legal exposure. Iron Mountain can help you to establish sound practices in keeping with your records retention schedule.
• Audit and Accountability — The final Best Practice Area addresses the need for enterprise-wide accountability for records management, as well as the integration of records management into your internal audit process. Iron Mountain can help you to establish mechanisms—such as senior-level sponsorship—that makes these goals attainable.

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