Compliant Records Management Program

Our trusted records management experts have leveraged Iron Mountain's decades of experience in records and information management to create a set of five Best Practice Areas, which define the fundamental elements of an effectively compliant program. These Best Practice Areas, which are applicable to businesses of all sizes, serve as the foundation for our Compliant Records Management Program, which offers enterprises the support and resources to achieve and maintain compliance.

Transforming records management into a source of value

While many organizations view records management as a cost center, Iron Mountain believes that you can transform your program into a source of strategic value. Whether your content is medical imaging studies, geologic survey data or financial records, an effective business records compliance program will empower you to:

• Make information useful by improving your ability to access information when you need it
• Reduce risk and comply with laws and regulations regarding retention and the protection of sensitive information
• Support key business initiatives through the timely retrieval of records for mergers and acquisitions activity, regulatory approvals and collaboration with partners
• Ensure operational efficiency of your records management program to reduce costs
• Reduce discovery and litigation costs related to retrieval of documents and email for evidentiary purposes

Control and manage information risk

Today, more than ever, you need to control and manage the risks associated with the necessary accumulation of business information. Iron Mountain's Risk Assessment, a diagnostic tool in the Compliant Records Management Program, helps to identify your areas of greatest vulnerability and then establish an action plan to organize, assess, develop, implement, manage and audit a comprehensive Compliant Records Management Program within your organization. Your Iron Mountain representative can help you determine if a risk assessment would benefit your enterprise.

The risk assessment is a complimentary three-step diagnostic tool for enterprise businesses that offers:

• An in-person assessment of your current records management environment, identifying your areas of greatest compliance risk
• Reports on your current records management environment, including a diagnostic report and a comparative summary that contrasts your organization's compliance efforts with those of your industry and business segment
• A follow-up meeting in which the risk assessment results are discussed, findings are explained and recommendations of necessary steps are defined and prioritized

For More Information on Compliant Records Management Program:

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