You can. Partner with Iron Mountain to leverage existing government contracts. Iron Mountain Canada holds 3 Federal RMSOs covering the entire Canadian geography making us the only National Vendor for the services of Records Management, Secure Shredding and Data Management along with Imaging Services / Digitization. Additionally we hold 3 Provincial Vendor of Record contracts for assorted Records Management and Shredding services.
With a drive towards Open Government in Canada, ministries and agencies are challenged to keep up with policies related to information management and governance. One key challenge is driven from the tremendous growth of records remaining born both physical and digital, which result in departments needing greater ability to manage and enforce policies and procedures.
Optimize your information management throughout its lifecycle while addressing the challenge of growing amounts of records with Iron Mountain’s comprehensive portfolio of solutions.
For further information about the RMSO or any other contracts, contact us for more information.
A treasury in the UK had the review cycle for government files shortened from 30 to 20 years, and needed to complete the transition to the 20-year rule by 2024. This meant the treasury had to double the rate at which it reviewed its files while adhering to the exacting demands of the treasury and other key regulators.
Iron Mountain demonstrated deep understanding of the requirements and activities involved in the program with its Records & Information Management solution. Iron Mountain provided adept management of the three-way collaboration with the treasury and other key regulators from which progress could be easily tracked in the comprehensive custom reports generated on-demand.
A department in the UK generated lots of documentation and was required to identify records for permanent preservation. The timeframe for releasing records to the public had also been reduced from 30 to 20 years, placing extra demands on the department. With the public records due to be released to the public, the department went in search of greater efficiencies.
Iron Mountain collaborated with the customer to design and provide a customized solution for management of their records. By placing all its records management business with Iron Mountain, the department standardized processes, reduced storage costs, and made the box or file retrieval available with next day delivery as standard with Iron Mountain’s offsite storage solution.
A large Federal Government found it difficult to manage and track information as government information was growing. A “space vacuum” was created, which occurs when space is sucked up by unnecessary tasks and physical items like files, boxes, and old IT equipment. Another major challenge for the customer was to get the most value out of the space they had.
Iron Mountain offered an end to end process with its Clean Start solution that analyzed records, reviewed key government workflows to see if converting to more digital processes would be beneficial, and coordinated Secure Paper Destruction and Secure IT Asset Disposition to free valuable space.
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