File Room Solutions
OFFLOAD THE MANAGEMENT OF YOUR FILE ROOMS BY LEVERAGING IRON MOUNTAIN’S EXPERTISE, INFRASTRUCTURE AND EXPERIENCED STAFF
Offsite Doesn’t Mean Offline
Records are tracked and searchable using Iron Mountain Connect™ our online hub, so you can find records at any time. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees.
With our File Room Solution, you’ll free-up valuable real estate and staff—without sacrificing visibility and rapid access to active files.
File Room Data Sheet
USE CASES
Challenge:
A government entity had an old on-site file room that was both hurting productivity due to the clutter and volume. The file room was also taking up valuable space that could have been used for more productive and strategic activities. A space vacuum had been created, in which a space is unnecessarily occupied by physical items such as files and boxes.
Capabilities:
Iron Mountain collaborated closely with this government entity, understanding the classified nature of the files that were to be moved. Moving all the records to an off-site file room allowed the government entity to utilize the space for higher priority activities while maintaining the sensitive records that were previously stored.
Value Prop:
- Better use of valuable and limited storage space
- Improved reporting and tracking using Iron Mountain Connect™
- Centralized and 24 hour accessible records
SOLUTIONS TO HELP:
Challenge:
A global consulting firm needed to enable its employees to thrive as a mobile workforce, reduce real estate costs and find an innovative, but not cost prohibitive way to digitize its records.
Capabilities:
Iron Mountain was able to help this firm improve records management program compliance and document integrity to reduce number of misplaced or lost files (inventory inspection, metadata capture, inventory reporting).
Value Prop:
- Centralize records from over 55+ onsite locations into one secure IM facility location offsite
- Manage files using customer’s file practices using IM records management professionals
- Provide 4-hour Image on Demand (IOD) retrieval service, 24-hour original file retrieval service
SOLUTIONS TO HELP:
Challenge:
A large retailer with locations across North America needed to relocate HR records and automate their employee onboarding process to alleviate the risk of lost or misplaced paper records in local stores
Capabilities:
Iron Mountain understood that an unorganized and non-automated HR records system was hindering employee ability to focus on the most critical tasks. Iron Mountain helped to digitize and enhance HR end-to-end process using workflow automation and chain of custody best practices, reducing amount of mishandled or lost HR paperwork
Value Prop:
- Move HR and business records from onsite storage areas per location into one secure IM facility location offsite
- Manage information using customer’s file practices using IM records management professionals
- Improve records management program compliance by using RFID tagging and metadata capture for all records
SOLUTIONS TO HELP:
related resources
Contact Iron Mountain
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